MYOB Acumatica Editions and Licensing Explained

MYOB Acumatica is sold in three general editions, Standard, Plus and Enterprise, and two industry editions, Manufacturing and Construction, per MYOB’s licensing documentation (updated 22 April 2026). Every edition is licensed per named user by licence type (Full, Employee, Executive, Warehouse, Finance and others), with storage, portal and tenant entitlements fixed by the edition. MYOB publishes no price list; each subscription is quoted per business through a partner.

At a glance

• Who it is for: Australian businesses comparing MYOB Acumatica (called MYOB Advanced until July 2024) quotes, or existing customers deciding whether to step up an edition or add licence types
• Problem it solves: Quotes that list an edition and licence types without explaining what each unlocks, and search results promising a “price” for a product MYOB does not price-list
• Platforms: MYOB Acumatica editions Standard, Plus, Enterprise, Manufacturing and Construction, per MYOB’s licensing page; MYOB’s service terms (updated September 2026) also carry a Professional Services column in the entitlements table
• Typical cost: Quoted per named user through partners; MYOB lists no edition or licence prices. Our MYOB Acumatica cost guide gives the indicative ranges we see in quotes
• Typical timeline: Edition and licence schedule are settled in the Order Form before implementation; licence types can be reassigned on the Users form (SM201010) at any time
• Last verified: 20 October 2026 against MYOB’s licensing page, service terms, tenants documentation and sandbox guidance

The searches that land here come in four forms: the difference between the basic and advanced editions, what “Enterprise edition Advanced Studio” is, what a training licence costs, and what MYOB Acumatica packages cost in Australia. Our plain-English guide to MYOB Acumatica covers the product itself; this post stays on the licensing model.

Which MYOB Acumatica editions exist?

Five, on the page that governs what your site can do. MYOB’s licensing documentation names the general editions Standard, Plus and Enterprise and the industry editions Manufacturing and Construction, and says the edition “determines the licensed entitlements and which user licence types are available”. Your site’s edition shows on the Licence Maintenance form (SM201510).

Two other names turn up in MYOB material. The service terms add a Professional Services column to the entitlements table and list Payroll as an edition in the minimum-capacity table. And MYOB’s product page markets by industry (manufacturing, construction, field services, wholesale distribution and non-profit) without naming the tiers. “Field Service edition” and “Distribution edition” are industry packaging: field service arrives through the Field Service Manager and Technician licence types and distribution through the Warehouse licence type, both from Plus upwards. Our post on choosing between the Distribution and Manufacturing editions covers that fork.

What is the difference between the Standard, Plus and Enterprise editions of MYOB Acumatica?

People searching for “basic vs advanced edition” usually mean Standard against Plus or Enterprise, and “advanced” muddies it because MYOB Advanced was the product’s name until the 2024 rebrand. The tiers differ in which licence types you may buy and how much of each entitlement you get. The software is the same.

Standard carries only the licence types every edition has: Full user, Employee, Executive, Payroll Admin and Velixo Reporting. A Standard site can run inventory or projects, but everyone who touches them needs a Full licence, because the narrower Warehouse and Project types do not exist there. Plus unlocks Sales and CRM, Warehouse, Project, Field Service and the distribution Quality Management types. Enterprise is the first general edition with the Finance licence type (the finance modules without a Full seat) and the External bookkeeper type for an outside accountant.

Entitlements step up with the tier, as the table shows, except API usage, which is identical on every edition: one API user and a 1,500 daily-average call allowance, with the paid Full Access API licence sitting outside the edition. Our hidden costs post covers the API licence and storage overruns, so this one does not.

How does named-user licensing work in MYOB Acumatica?

MYOB Acumatica “operates on a named user basis”, in the licensing page’s words. Each person who logs in holds at least one licence type, the licence caps the number of users of each type, and the Licence Usage report (SM651001) shows who holds what. There is no concurrent-user pool: fifteen people who need access are fifteen named users.

Two rules soften the count. A feature is available only if both the licence type and the user’s role allow it, so a role can narrow what a Full user sees without changing the licence. And a username that exists in several companies counts once: MYOB’s example is a user with Employee and Sales licences in one company and Sales only in another, consuming one of each.

The hard edges are documented too. MYOB’s user access page states that if you use more licences than your subscription allows, “all users will lose access to MYOB Acumatica after a short grace period”, and that more licences come from your customer success manager. The service terms require “at least one full Authorised User” per installation plus a minimum AI Units capacity by edition (500 on Standard, 1,000 on Plus, 1,500 on Enterprise, 2,500 on Manufacturing and Construction), and clause 2.3 says access credentials “can only be used by one Authorised User”. Sharing a login to save a seat breaches the terms.

Full, limited and external user types

The licence types fall into four groups. Sorting your headcount into them is most of the work before a quote.

• Full user. All features plus setup and administration. The seat for your administrator, your finance lead on Standard or Plus, and anyone whose job crosses modules.
• Role-specific limited licences. Warehouse, Sales and CRM, Project, Field Service Manager and Technician, Manufacturing and Finance, each covering one area of the product.
• Employee and Executive. Employee covers self-service tasks, timesheets and expenses. Executive is read-only with edit access for key tasks, the seat for an owner who wants dashboards. Both exist on every edition.
• External and system users. External bookkeeper (Enterprise only), the Velixo Reporting user, customer portal users (an entitlement counted per edition, not a licence type) and the API user. Payroll Admin appears on MYOB’s price lists but is not enforced; payroll administration comes from the People Payroll User role.

One trap: MYOB’s help also has a User Types form (EP202500) that is unrelated to licensing; it holds templates of default roles for new users. A quote that says “user types” means licence types.

What does a training licence cost?

MYOB does not list a training licence on any public page, so there is no cost to quote. What MYOB documents is two non-production environments, both inside the subscription you already hold.

The first is a test tenant in your own site. MYOB’s tenants documentation gives tenants three statuses: Active, Test Tenant and Unlicensed. Test tenants are “used for training or for testing risky changes before applying them to live data”, they do not count toward the active-tenant limit in your licence, and they carry a watermark on forms and reports. You create one by copying the production tenant on the Tenants form (SM203520) with maintenance mode on at Apply Updates (SM203510), then using Change to Test Tenant. The conversion is one way. When training ends, the Delete Snapshots and Tenants form (SM503000) removes it.

The second is the sandbox MYOB provides at each major release. MYOB’s sandbox guidance describes it as “a copy of a live MYOB Acumatica site” for testing processes, customisations and integrations before your live site is upgraded. Section 6 of the service terms says a sandbox, upgrade or test environment “is only available for testing and training purposes”, its entitlements may differ from production and features such as email and SMS may be disabled.

So the training environment sits inside the subscription, and the subscription is quoted per business. Whether your Order Form treats tenants or sandboxes differently is a question for the quote, and the cost guide holds the indicative figures we see.

What is “Enterprise edition Advanced Studio”?

Nothing MYOB sells under that name. “Advanced” was the product name and “Studio” is what people call customisation tooling; the two have fused into a product MYOB does not sell. What the searcher wants is the customisation layer.

MYOB’s help calls it a customization project: “a set of changes to the user interface, metadata, and functionality of MYOB Acumatica”, built in the Customization Project Editor, exported as a deployment package and published on the Customization Projects form (SM204505). A developer builds and maintains them, in-house or bought from a vendor. MYOB’s licensing page does not tie the customisation tools to an edition. The cost is developer time plus a retest at every major release; our MYOB Acumatica customisation post covers how to scope it.

Which MYOB Acumatica edition do you need?

Start with the people who will log in; the brochure comes last. This is the order we use with clients in Brisbane and across Queensland.

1. List every person who will log in and what they do. Finance, warehouse, sales, projects, field technicians, executives who only read, staff who only submit timesheets. That is your licence schedule.
2. Find the narrowest licence type that covers each person. If anyone needs Warehouse, Sales and CRM, Project or Field Service, Standard is out. A finance team of more than two makes the Finance type on Enterprise, Manufacturing or Construction worth pricing against Full seats on Plus.
3. Check the industry licence types. The Manufacturing type exists only on the Manufacturing and Construction editions. If production orders are in scope, the edition is decided for you.
4. Compare the entitlements with your numbers. Storage against document volume, portal users against the customers you will invite, tenants and companies against the entities you expect in three years. The Order Form can vary the defaults.
5. Decide what the test tenant and sandbox are for. Training in a test tenant does not touch the active-tenant count; upgrade testing happens in MYOB’s sandbox. Both need someone’s time.

“The edition question answers itself once you write down who logs in and what they do. A wholesaler with two finance staff, eight warehouse staff and a sales team lands on Plus. The same business with six finance staff and three entities is an Enterprise conversation because of the Finance licence type. Nobody should choose an edition from a feature grid.”

Josh Craig, Director, Auboros

What is listed and what is quoted for MYOB Acumatica packages in Australia?

Listed: the editions, licence types, default entitlements and the rules above. Quoted: everything with a dollar sign. MYOB’s own explainer says that because the product is tailored to each organisation, “pricing depends on what requirements you have”, billed as a monthly subscription, and its product page sends buyers to an expert or a partner rather than a price list. The service terms match: your Order Form sets editions, licence counts and any varied entitlements, clause 5.1 charges Additional Fees at MYOB’s published rates if you exceed an entitlement, and clause 2.2 makes your MYOB Acumatica partner your Authorised Contact.

So any “packages Australia price” figure on a third-party page is somebody’s reading of past quotes, ours included. Use it to sanity-check a proposal. The proposal is the number. As a MYOB Acumatica partner in Brisbane listed on MYOB’s partner directory, we build the licence schedule by role first and let the edition fall out of it.

Goes well with

• How much does MYOB Acumatica cost in Australia?
• MYOB Acumatica partner in Australia: what they do and how to pick one
• How long does a MYOB Acumatica implementation take in Australia?

Holding a MYOB Acumatica quote you cannot decode?

We read licence schedules for businesses across Brisbane, Queensland, NSW and Victoria and tell you which edition and licence types the headcount supports. If you want a second opinion before you sign the Order Form, book a free consultation. We will mark up the schedule line by line and leave the decision with you.